Last week, I sent a Keynote presentation to a friend of mine. He told me that he could not view the presentation because PowerPoint could not open it. So I decided to write this article.
The Keynote app is the Mac presentation software similar to Microsoft PowerPoint on Windows computers. Keynote lets you create beautiful presentations.
By default any Keynote file is saved as a Keynote format file with with a “.key” file extension (e.g. macreports.key).
Many people do now own a Mac computer or an iOS device. This means that they can not download and install the Keynote app, as this app is exclusively developed for Apple devices. And some people may require to open Keynotes in Microsoft PowerPoint.
So, if you own a PC, here is how you can open a Keynote document.
How to access (open, view, edit and even create) a Keynote presentation (any PC)
There are three ways you can do this:
1.iCloud: The Easier Way
You can use Keynote on a PC using iWork for iCloud. See how:
- Visit iCloud in any web browser (Safari, FireFox, Explorer, Chrome etc) and sign up for a free Apple ID account. The following browsers can be used:
- FireFox 9 or newer
- Google Chrome 7 or newer
- Microsoft Edge
- Microsoft Explorer 11 or newer
- This (singing up) will get you 5GB of free cloud storage to save your documents. You do not need to purchase an Apple product to create this account. Anyone can do this.
- Once you sign up, this means that now you can use iCloud Drive at iCloud.com. Now sign in.
- Now click Keynote
- Now you can create a new presentation or edit an old one by uploading.
- Click Settings and Upload Presentations…This will upload your keynote presentation that you have on your computer.
- Now you can view and edit this file via your web browser.
- If you want, you can convert this file to the PowerPoint presentation format (.ppt or pptx) so if you feel more comfortable you can make more editing on your computer using Powerpoint. To do this:
- Select the Tools icon
- Then click Download a Copy…
- Choose your download format. You can choose (a) Keynote (b) PDF (c) PowerPoint. After your selection, then your download will start. So that you can edit your presentation.
- If you want to send this file as a Keynote file again, after you complete your editing. you can again do so by using iWork for iCloud by following the same steps described above (upload and convert) and hit the Send button by selecting Tools and Send a Copy.
2.Ask the person who sent/created the file to send as a PPT (or PPTX) file
This is another way. If you receive a Keynote file and do not want to use iCloud for whatever reasons (e.g., you do not want to have an Apple ID), then you may do this. The Keynote app lets users save files in any format. Here is how:
- Open the Keynote app on a Mac
- Then go to File > Export to… > PowerPoint
- You can choose: .ppt or pptx format. You may want to use .ppt if you know your friend is using an old version of PowerPoint. To do this, click Advanced Options.
- Click Next and Export. This will save this. You can send it.
3.Change the name
This method involves changing the file’s name. If you use this method, you can preview the content of the presentation but you cannot edit, unlike the other two options above. To use this method, we will need to change the .key file’ extension. Here is how:
- Save the keynote file on your computer (e.g. macreports.key)
- Then right click the file and select Rename
- Change the file’s extension to .zip (e.g. macreports.zip)
- Now open this new zip file. You will see a few files and folders. Double click the Preview file and now you can preview the presentation.